The criteria for promotion or for granting of tenure shall be relevant to the performance of the work which the faculty member has been assigned to do and to the faculty member’s duties and responsibilities as a member of the University community. These criteria recognize three (3) broad categories of academic service as follows:
- Instruction, including regular classroom teaching, direction of theses and dissertations, academic advisement, extension programs, and all preparation for this work including study to keep abreast of one’s field.
- Research or other creative activity including scholarly, peer-reviewed publications.
- Professional and public service.
2025-2026 Tenure and Promotion Information
College of Veterinary Medicine
- College of Veterinary Medicine Tenure and Promotion Guidelines – 2021 Revised Version
- Educational Portfolio Template
- Educational Portfolio Example 1
- Educational Portfolio Example 2
- Clinical Portfolio Template
- Extension Portfolio Template
- Section 8 Guidelines
- Section 8 Tenure Track Guidelines
- Section 8 Multi Mission Guidelines
- Section 8 Single Mission Guidelines
- External Reviewer Guidelines
- FEA Dossier Instruction Guide
Department Chair Information
- Guidelines for Writing Tenure and Promotion Letters
- Chair’s Letter Advice
- Chair’s Letter Template
- Soliciting External Reviewers at UFCVM
- Chair’s Letter Power Point
University of Florida
- Tenure and Promotion Guidelines 2025-2026
- Reviewing Your Data
- Promotion and Tenure COVID Impact Statement Guidance for Faculty
- University Tenure and Promotion Regulations
All applications for promotion, tenure, and/or permanent status at the University of Florida will be processed in the Faculty Insight Portal.
- Log onto MYUFL
- Go to Main Menu > My Self Service > Faculty Excellence & Advancement.
2025-2026 College of Veterinary Medicine and University Deadlines
- January 1, 2025 – January 30, 2025
Faculty member discusses possible application for promotion and/or tenure in Fall and, if (s)he decides to go forward, discusses list of 8-10 potential external reviewers with Chair. - April 1, 2025
Faculty candidate attends one of the campus- sponsored workshops organized by the Provost’s Office. - March 17, 2025
Faculty member consults with Chair to finalize list of external reviewers. - April 15, 2025 – April 30, 2025
Faculty member completes updating of CV and Section 2: Brief Description of Job Duties from T&P template to be used by Chair for soliciting letters from external reviewers. - June 3, 2025
Faculty member completes first draft of all sections of the dossier and provides to Chair for review and feedback. Review may include Chair and another senior faculty member as designated by the Chair. - June 17, 2025
Chair or designee sends initial query email to potential external reviewers. - July 1, 2025
First round of edits and comments are returned to the candidate, who meets with the Chair, mentor(s) and Glen Mapes to review and make revisions. Chair sends requests for letters to external reviewers with requested return date of September 15. - July 15, 2025
Second draft of dossier is returned to Chair and Glen Mapes for additional editing and formatting. - August 1, 2025
Dossier is distributed to department faculty for preliminary feedback. - August 15, 2025
Comments and edits from department faculty are returned to the candidate for final editing. - September 16, 2025
Department vote and final dossiers due. - October 1, 2025
Dossiers due to Glen Mapes in Human Resources. - October 15, 2025
College P&T committee reviews dossiers and provides feedback to Dean by November 1. - November 17, 2025
Dean reviews candidate dossiers and writes letter. - January 15, 2026
Dossiers due on campus for University Level review.
Mid-Career Review
The mid-career review process for tenure-accruing and non-tenure accruing faculty in the College of Veterinary Medicine will occur after three years of employment. The review process will be used to formally advise the tenure-accruing faculty member on his/her progress toward tenure and recommend courses of action for improvement, if necessary. For non-tenure accruing faculty, the review process will be used to formally advise the candidate of his/her progress toward promotion.
Questions?
For questions, please contact:
- Glen Mapes – College Tenure & Promotion Administrator
- Your Tenure & Promotion Department Administrators:
- Kiyesha Brooks – Small Animal Clinical Sciences
- Laurel Arnold – Physiological Sciences
- Heather King – Infectious Diseases and Immunology
- Stephanie Stein – Large Animal Clinical Sciences
- Kevin Thies – Comparative, Diagnostic & Population Medicine
2025 Tenure and Promotion Workshops
Workshops have been scheduled to discuss the preparation of Faculty Insight packets and the University evaluation process for 2025-26. We encourage faculty who will be submitting packets this fall, members of this year’s college/unit review boards, new hires, and other interested faculty who may be going through the evaluation process in the near future to attend one of the following sessions. To sign up for one of the faculty workshops, please register in myUFL, myTRAINING: Code: UF_PRO340_ILT
- Thursday, April 3, 2025
9:30am-11:30am
LG-101A – DeWeese Auditorium, McKnight Brain Institute
- Thursday, April 10, 2025
1:30pm-3:30pm
The Chamber, Reitz Union - Tenure & Promotion Workshop Recording Tuesday, April 10, 2025
Center for Teaching Excellence
The Tenure and Promotion Workshop Series is designed specifically for faculty interested in learning more about the tenure and promotion process at the University of Florida.
Tenure and Promotion Workshop Series
GETTING STARTED
Instruction guides for navigating the system may be found below. In particular, I encourage you to read over the Reviewing Your Data guide to address any concerns or questions that may arise as you begin to curate your information in the new system.
If you anticipate having a proxy enter information on your behalf, please reach out to your department or college administrator responsible to ensure they have been granted access to the new system.
Faculty Excellence and Advancement
The instruction guides are designed to help you navigate the portal, streamlining faculty activities into a single source. It supports global research collaboration, accurate administrative and accreditation reporting while facilitating workflows such as promotion, tenure, and annual reviews.
FEA Courses
Please complete the FEA Course for your role or level as an administrator.
- UF_FEA101_OLT (Promotion and Tenure for Department Administrators in Faculty Excellence and Advancement)
- UF_FEA102_OLT (Promotion and Tenure for College Administrators in Faculty Excellence & Advancement)
The instruction guides are designed to help you navigate the portal, streamlining faculty activities into a single source:
Navigation & General Use
Activity Manager Instruction Guides
- FEA Awards and Honors Section Instruction Guide
- FEA Careers Section Instruction Guide
- FEA Clinical Section Instruction Guide
- FEA Creative Works Instruction Guide
- FEA Scholarship Section Instruction Guide
- FEA Service Section Instruction Guide
- FEA Teaching & Mentoring Section Instruction Guide
Workflow & Process Management
General Guidance & Support
2025 OFFICE HOURS
The Office of the Provost will be hosting office hours during the upcoming dates and times to answer any questions you may have. No registration is required; simply join the session at the day and time that works for you.
April 4, 2-3pm
April 7, 2-3pm
April 11, 10-11am